For the greater part of us, time management and productivity is a day by day battle.
If we don’t address this sooner or later, the things we were supposed to finish today get shifted to the next day and then for an even more extended time. Eventually, we end-up several weeks behind the actual deadline, which in return affects our productivity.
Use these time management tips mentioned below to help you achieve more every day and increase your productivity.
Need more time? Then start getting-up earlier in the morning. This way you’ll have plenty of time to spend on the other things that matter a lot like reading, exercising, responding to the emails, and planning out your day effectively.
Exercise keeps the mind and body fresh. So after getting up early in the morning, try to do a few activities that make your body and mind ready for your daily work and increase your motivation and productivity.
Turn off the TV
Instead of wasting eight years and ten months of life watching TV – plus an additional eight months discussing plot holes and characters. According to the study, try spending your time on more leverage tasks.
Schedule according to energy
Talking about eating that frog, do that when you have the most measure of energy and center – otherwise known as your “enchantment hours.” That is regularly 2.5 hours after you wake-up by making a timetable based around your life. Try to plan out time on your Calendar.
Keep a time diary
A time diary is similar to a note diary. By keeping a record of how you spend your time for a month or two, you can see where your time is being wasted and what is affecting productivity.
Make use of wasted time
Do something important when there is a waiting time in the other task. Like during appointments with any doctor, try to use that time as a crucial time and don’t waste it ever.
Make a list and get it out of your head
Make a list of everything and every task, and don’t just let it run inside your brain as it will get exhausted and result in lower productivity.
Try to be more decisive as far as choices are concerned as that time we waste in making decisions can perform more essential tasks.
Divide your work into batches
Talking about gathering, begin bunching comparable errands together. For instance, go through one day exclusively devoted to working, another to meetings.
Shorten your emails
Try to make your emails short and concise and don’t waste your time writing down more and complex emails.
Learn keyboard shortcuts
We’ve observed that we mostly spend our time doing tasks on our computers and laptops etc. By learning useful yet straightforward keyboard shortcuts, we can save an extreme amount of time, which we can use in our other tasks.
Delegate or outsource
Instead of performing the tasks yourself, move or outsource them to someone else so you can focus on more important tasks.
Automate repetitive tasks
There are also specific tasks, such as scheduling meetings and recurring billing, you can automate them with a desktop or mobile app.
Learn to say no
Sometimes you have to answer some things to make room for items that are more important to you during your lifetime.
Therefore, it is helpful to know exactly what your priorities are, so you can say no when necessary.
Focus on a single thing at a time
You can do so much more when you focus on one thing at a time. Have you ever felt busy all day, yet at the end of the day, it looks like you never achieved anything?
That’s probably because your attention was distracted between too many different tasks. Focusing all your attention and energy on one task will help you achieve more in less time.
Know when to multitask
Sometimes it is good to do multitasking. Listening to a podcast while on a business trip or wiping laundry is an efficient use of time and a good time for a multi-level task.
You learn when you do something else that doesn’t require a lot of brainpower. That’s different from bouncing from one task to another without any finishing touches.
Drink caffeine strategically and stay hydrated
Use caffeine strategically: A cup of coffee can kick in about 20 minutes, so drink it 20 minutes before turning it on, and you should be good to go.
Above all, try to stay hydrated. Often when you are tired or hungry, you only need a large glass of water to return to the game.
Get 7-to-9 hours of sleep
You may be able to survive a couple of hours of sleep when you’re younger, but it doesn’t fly as you get older. Remember that you get seven to nine hours of quality sleep every night to improve your attention, concentration, creativity, decision making and health. It also reduces stress and impulsivity.
Track your time
A good way to figure out how you spend your time is to keep track of time by writing down what you do every minute of every day.
This will open your eyes to how much time you are wasting and what is bothering you the most. You will usually find that you have a lot more time available to you than you thought.
Tracking your time will show you what changes you need to make to your schedule and what you need to remove so you can set aside time for priority.
Take a nap
When you feel pulled, go to bed for a short time – preferably in the afternoon. This doesn’t just mean charging the batteries, polishing can improve memory, alertness and creativity.
On the go meetings
Some meetings are necessary. But instead of sitting – as you’ve been doing all day – start a standing or walking meeting. Not only is it better for your health, these types of meetings reduce distractions, promote collaboration and save time.
Have a plan
Let’s say you’re building your dream home. Obviously you would have an architect designing your home. This will ensure that it is built correctly and that you have all the necessary materials to get the job done on time.
Start by identifying your daily mantra, your short-term goals, and your long-term goals.
Don’t watch TV
Television is another time waster you can do without. Leave the TV off during the day and during the time you have devoted to doing things.
Switch off the notifications
Turning off notifications on your phone prevents you from feeling that you have to respond to every little point that comes up during the day.
You can turn off notifications on any social media, email, or text message.
Be sure to give time for breaks so you don’t smoke. Your brain can only stay focused for a certain amount of time before they lose their power.
Work on something for 25 minutes, and then take a five-minute break before returning to work.
Identify your habits
Keystone habits are the ways that can change your life. Examples include day planning, exercise, and strong willpower.
Create S.M.A.R.T. goals
Make your goals as S.M.A.R.T goals which are Specific, Measurable, Attainable, Realistic, and Time based. This makes them easier to achieve and increase the productivity.
Set “process goals”
A process goal is what you really need to achieve to achieve a larger goal. For example, if you want to increase sales by 25%, the goal of the process would be to call five potential customers daily.
While you can’t expect from every unexpected event, you should anticipate certain obstacles. This way, you can have a contingency plan so you can move on no matter what.
Take charge of your mistakes, and move on
We all make mistakes. Keep learning from them and make your life more productive.
Setting deadlines for everything is a useful trick to keep you on track and avoid delay. Personally, I set a deadline on Thursday if I have to submit a blog post by Friday. It relieves stress and gives me time to evaluate it.
Set-out visual reminders
These could be wise sayings of successful people or inspiring quotes that you take print of and place them on your office or home walls and doors or any other places.
Find a mentor
Mentor is extremely important for shaping up your life. He or she will share the tips and tricks that worked for them, and the mistakes they avoided which will provide as a blueprint in moving up in your life.
Enhance or develop skills
Learning or sharpening skills can help you complete tasks faster. It’s because you have not only knowledge but also new approaches to solving problems. It also increases confidence.
Rewarding yourself when reached or finished the goal is indeed an effective way that keeps you motivated and productive as well. The trick is to reward yourself with the things that you want in your life. Like working day and night and when achieved the desired goal or target, then rewarding yourself with the PlayStation or gold wristwatch, which will give you furthermore power to work with more dedication and honesty.
I hope you enjoyed this. Please subscribe to my newsletter and leave me a comment down below letting me know if you have any questions at all!